Asana is built for internal teams. LyncView is built for client work.
Asana is one of the best general-purpose project management tools on the market. But it was built for engineering teams, marketing teams, and ops — not for teams whose clients want to see what's happening on their project. Here's the honest comparison.
Choose LyncView if
Your work is delivered to outside clients (contractors, agencies, consultancies, services teams), and your clients keep asking 'where are we at?'
Choose Asana if
Your team works on internal initiatives or product development with no external client involvement, and you need deep cross-functional planning across many internal contributors.
Feature comparison
| Feature | LyncView | Asana |
|---|---|---|
Dedicated client portal Each client gets their own login and a real-time view of progress | ||
Per-task client visibility controls Decide task-by-task what clients can see | ||
AI email → task updates | ||
Checklist templates | ||
Public intake forms Asana has Forms (paid), LyncView includes them in Business | ||
Time tracking Asana adds it via integrations or paid Advanced plan | ||
White-label client view | ||
Webhooks & API | ||
Built for client work | ||
Lead tracking (CRM) | ||
Dependencies between tasks Asana wins for complex internal workflows | ||
Gantt / timeline view | ||
Goals + OKRs | ||
Starts at | $9/mo (flat) | $10.99/user/mo |
Pricing model | Flat per workspace | Per user |
The core difference: who is the project for?
Asana assumes the people working on a task and the people watching it are all on your team. Permissions are designed around "everyone in the project sees the project." Adding an outsider means giving them a guest seat (which costs money on most plans) and showing them a dashboard built for internal use.
LyncView inverts this. Every project has two views by default: the staff view (your team sees everything) and the client view (your client sees what you choose). The client view is purpose-built — it's a clean status page they actually want to look at, not a watered-down version of an internal tool.
AI: Asana has Asana Intelligence, LyncView reads your inbox
Asana's AI helps you write task descriptions, summarize threads, and automate inside the app. It's good at what it does.
LyncView's AI does something different: it connects to your Gmail and reads incoming project-related emails. When a client emails you a question, a vendor sends back review comments, or an external party issues an approval, LyncView matches the email to your active project and proposes the task update — "Mark ‘Review’ complete, add note from vendor." You approve in one click. The hours saved per week is the headline; the bigger win is that nothing slips because no one updated the system.
If your inbound work doesn't come over email, this won't matter to you. If it does, LyncView is the only tool in this category that does it.
Pricing: per-user vs. flat
Asana charges per user, billed annually, with a real free tier capped at 10 collaborators. For a 5-person team on Asana Starter, you're paying about $54.95/month.
LyncView is flat-rate per workspace. Pro is $29/month total — for as many team members as you need on Pro tier (workers are included). Business at $99/month adds white-label and API access. The math diverges fast as your team grows.
Both are reasonable; they're just charging for different things. Asana is charging for seats. LyncView is charging for the value the workspace delivers regardless of headcount.
Where Asana wins
If your work is internal — a marketing team planning a quarter, an engineering team shipping features, an ops team running a launch — Asana is genuinely better. It has Gantt timelines, deep dependencies, goals/OKRs, portfolios, workload management, and an ecosystem of integrations that LyncView doesn't. There's a reason it's the default for product teams.
The honest answer: if you've been making Asana work and your clients aren't complaining, don't switch. If clients are constantly emailing "status?" or you're manually mirroring updates into another tool to send to them, that's the friction LyncView removes.
Thinking about switching?
The practical questions teams ask when they consider moving off Asana.
Can I import my data?
Right now LyncView doesn't have a one-click importer for Asana, Monday, or Copilot. The fastest path is to set up a template that matches your most common workflow, then create projects as you'd normally start them. If you have a large existing project base, email support@lyncview.com — we'll help you get set up.
What if I want to migrate gradually?
Most teams do. Sign up, set up one workflow, run a single new project end-to-end on LyncView before moving anything. The trial is 7 days, which is usually enough to see whether the client portal genuinely changes how your clients behave.
Will my clients have to learn a new tool?
No. Clients land on a single-page portal showing their project. There are no boards, no swimlanes, no settings panel. The whole experience is built around "see progress / get notified / upload a file" — that's it.
What happens to data I already have somewhere else?
It stays where it is. LyncView doesn't sync from other platforms — if you switch, your historical data lives in whichever tool you came from until you're ready to fully cut over. We're not trying to be your system of record for archived work; we're trying to be the system of record for what's happening right now.
Ready to try LyncView?
Built specifically for client-facing teams. 7-day free trial on Pro, no credit card required.